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PAIA INFORMATION


SIYANQOBA WORLDWIDE EXPRESS (PTY) LTD t/a SIYANQOBA WORLDWIDE EXPRESS - Company Registration Number : 2004/018887/07


Manual in terms of The Promotion of Access to Information Act 2/2000(the "ACT") December 2011




INDEX


  1. Introduction to SIYANQOBA WORLDWIDE EXPRESS
  2. Contact Details
  3. The ACT
  4. Applicable Legislation
  5. Access To Records and Availability
  6. Form of Request
  7. Prescribed Fees



1. INTRODUCTION


Siyanqoba worldwide express conducts business as a courier company and handles both domestic and international shipments.




2. COMPANY CONTACT DETAILS


Persons designated/duly authorised persons:


Director: Larry Wittstock (Managing Director)


Administration Manager: Sandi Kelly


Postal Address: P.O. Box 1354, UMHLANGA ROCKS, 4320


Street Address: Unit 11 Riverbend Park, 45 Island Circle, Durban, 4017


Telephone Number: 031 569 6808


Fax Number: 031 569 6011


E-mail address: larryw@swe.co.za


Website: www.swe.co.za




4. APPLICABLE LEGISLATION


NoRefAct
1No 61 of 1973Companies Act
2No 98 of 1978Copyright Act
3No 55 of 1998Employment Equity Act
4No 95 of 1967Income Tax Act
5No 66 of 1995Labour Relations Act
6No 89 of 1991Value Added Tax Act
7No 91 of 1964Customs & Excise Act
8No 75 of 1997Basic Conditions of Employment Act
9No 130 of 1993Occupational Injuries and Diseases Act
10No 25 of 2002Electronic Communications and Transactions Act
11No 2 of 2000Promotion of Access of Information Act
12No 30 of 1996Unemployment Insurance Act



5. ACCESS TO RECORDS AND AVAILABILITY


The head of SIYANQOBA WORLDWIDE EXPRESS:


a) must, during office hours and upon request, make available for public inspection a copy of the manual;


b) may not charge a fee for a public inspection referred to in paragraph (a); and


c) may, in respect of a copy of the manual or part thereof made available in a manner other than that contemplated in paragraph(a), charge the fee prescribed in Item 1 of Part III of Annexure A and the actual postage if a copy must be posted."


Records


COMPANIES ACT RECORDS


  1. Documents of incorporation
  2. Memorandum and Articles of Association

  3. Minutes of Board of Directors meetings

  4. Records relating to the appointment of directors/ auditor/ secretary/ public officer and other officers

  5. Share Register and other statutory registers

FINANCIAL RECORDS


  1. Annual Financial Statements
  2. Tax Returns
  3. Accounting Records
  4. Banking Records
  5. Bank Statements
  6. Paid Cheques
  7. Electronic banking records
  8. Asset Register
  9. Rental Agreements
  10. Invoices

INCOME TAX RECORDS


  1. PAYE Records
  2. Documents issued to employees for income tax purposes
  3. Records of payments made to SARS on behalf of employees
  4. All other statutory compliances:

o VAT

o UIF


PERSONNEL DOCUMENTS AND RECORDS


  1. Employment contracts
  2. Disciplinary records
  3. Salary or Commission records
  4. Disciplinary code
  5. Leave records
  6. Training records
  7. Training Manuals

SUBJECTS ON WHICH RECORDS ARE KEPT


Transactions concluded in respect of the shipment of goods on behalf of a client by SIYANQOBA WOPRLDWIDE EXPRESS.




6. FORM OF REQUEST


The requester must complete Form C and submit this form together with a request fee, to the head of the private body.

The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address.

The form must provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester:





7. PRESCRIBED FEES


The following applies to requests (other than personal requests):


7.1 A requestor is required to pay the prescribed fees (R50.00) before a request will be processed;


7.2 If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);


7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;


7.4 Records may be withheld until the fees have been paid.


7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at http://www.doj.gov.za/




APPENDIX 1


Form C - Request for Access to Record of Private Body - Download PDF